Being the manager of a medium-sized organization, I recently found that every month I had been losing money. In the present tough economic climate, even the loss of modest amounts of money can be a death knell. As I sought out ways to spend less and increase the productivity of my employees, I ran across an article that detailed how many employees are spending more of their time using the web engaging in personal activities than they were spending actually carrying out their job responsibilities. This article proceeded to mention that companies had been losing thousands of dollars a day due to personnel participating in on-line games, doing holiday shopping, in addition to browsing social networking websites. I consulted with a close friend of mine who also is the owner of a business and he told me that he had bought and installed OfficeShield, a kind of employee monitoring software.
He informed me that this software had a free 15-day trial and that I could easily set up the software and keep track of just what my employees were doing during work hours. Here is exactly what I discovered:
By simply monitoring and keeping track of their computer time I found that every single member of staff was using their work computer for some sort of personal business. A few merely browsed their personal email or checked their bank accounts. A few were paying bills, and others had been checking offers on ebay and posting classified advertisements on Craigslist. One worker spent more than four hours, fifty percent of the workday, updating her Facebook page.
A new member of staff put in half a dozen hours browsing numerous dating sites. Other people were visiting websites like Monster.com searching for new work opportunities.
I recognized that I had a situation. I had been paying these individuals to search for new careers and play. I instantly called a meeting and educated my employees, while not calling names, of the details I had gathered while implementing the employee monitoring software. I then advised all of them that I would be using OfficeShield on a daily basis and that they might discover their Internet accessibility greatly restricted.
OfficeShield not only allowed me to watch just what sites my workers had been browsing on the Internet, it even allowed me to filter the subject material and websites that they can access. OfficeShield provides carefully investigated the leading privately utilized websites and enables businesses to block out these types of sites and any others that the business believes is required.
By blocking every internet site other than those needed sites, OfficeShield provided me the peace of mind I needed. This specially designed software program allows for business managers to add to the recommended list or to take away from the list. The magnificence of this application is that no company has to provide one large blanket of non-allowed websites for its employees.
This monitoring application allows the owner to configure the program not just by departments by also by each and every employee. If for instance, the financial officer wants accessibility to a specific website that other employees do not, OfficeShield enables me to set the software up to that list of specifications.
Additionally, OfficeShield lets organizations to keep an eye on all email correspondence. Several businesses lose valuable confidential files through email and file transference, right under their noses. This program removes the transference of data files and safeguards emails from becoming phished by other companies or by trojan viruses. It provides an extra layer of protection that anti-virus applications just can't provide on its own.
OfficeShield also stops staff from installing software that might violate copyright laws, such as illegal music downloads or stolen software. The biggest risk for any organization or company in this technology age is that of security. OfficeShield will keep all confidential, proprietary data private. It eliminates all danger of losing private company information to identity theft.
My workers have improved productivity and their overall performance since the installation of OfficeShield. By using employee monitoring software I have eliminated losing revenue as I compensated workers to conduct personal business. I would advocate that before restructuring or redefining their business plan, any kind of business that makes use of computers and the Internet in their every day business try OfficeShield and watch their productivity improve. This is one application that works.